Email Notifications¶

This document explains how email notifications work in Veda Online, what triggers an email, who receives it, and how users can control notifications easily.

How Email Notifications Work (Quick Summary)¶

An email is sent only when:

The notification is enabled in your User Profile, and
The Email checkbox for that specific action (if available) is checked.

Both conditions must be satisfied.

What Will I Get an Email For?¶

Email triggers and recipients¶
Action you perform	Will you get an email?	Who receives the email
Sync a model	If Profile + Navigator checkbox are enabled	Only you
Run (Solve) model	If Profile + Run checkbox are enabled	You + study collaborators
Process Results	If enabled in User Profile	Only you
Process Reports	If enabled in User Profile	You + study collaborators

1. User Profile – Global Email Settings¶

The User Profile acts as the master control for email notifications.

Path: User Profile → Email Notifications tab (/UserProfile.aspx)

Available Options¶

User Profile – Email Notifications¶

Navigator Sync – Emails for model synchronization
Runs Solve – Emails when a model run (solve) completes
Results Created – Emails when results are processed
Reports Created – Emails when reports are processed

Important Notes¶

These settings apply to all models
You must click Save Settings for changes to take effect
Saved settings automatically populate Email checkboxes in Navigator and Run Manager

2. Navigator – Sync Email Checkbox¶

In the Navigator module, an Email checkbox is available next to the Synchronize button.

Behavior¶

Navigator sync email checkbox — Navigator – Sync email checkbox¶

Default state comes from your User Profile
If unchecked, no email is sent for that sync
You can check the box to send email for this one sync only

Override Clarification¶

This checkbox temporarily overrides the saved profile setting
It does not permanently change your User Profile preferences

Recipient Rule¶

Sync emails are sent only to the user
Model collaborators never receive Sync emails

3. Run Manager – Solve Email Checkbox¶

In the Run Manager, an Email checkbox is available in Run Settings.

Behavior¶

Run Manager email checkbox — Run Manager – Email checkbox¶

Default state comes from your User Profile
When checked, an email is sent after the run completes
The email contains Run Status and Report Status

Override Clarification¶

You may enable or disable the checkbox for a specific run only
This does not modify your saved User Profile settings

Recipient Rule¶

Email is sent to:

The user
Study collaborators (only if the study is shared)

4. Results – Email Behavior¶

Emails for Results are triggered only when results are processed from Operation Settings.

Key Rules¶

There is no Email checkbox in the Results module
Email behavior is controlled only by User Profile settings
Emails are sent only to the user
Study collaborators never receive Results emails

5. Reports – Email Behavior¶

Emails for Reports are triggered only when reports are processed from Operation Settings.

Key Rules¶

There is no Email checkbox in the Reports module
Email behavior is controlled only by User Profile settings
Emails are sent to:
- The user
- Study collaborators

Important Difference: Results vs Reports¶

Feature	Results	Reports
Email override checkbox	No	No
Controlled by User Profile	Yes	Yes
Email sent to collaborators	No	Yes

6. Summary – Email Permissions by Module¶

Module	Email sent by default?*	Can change per action?	Sent to collaborators?
Sync	Yes (based on profile)	Yes	No
Solve	Yes (based on profile)	Yes	Yes
Results	No	No	No
Reports	Yes (based on profile)	No	Yes

* Default behavior depends on User Profile settings.

7. System Emails (Not User-Controlled)¶

The following system-level emails are always sent and are not affected by User Profile email settings:

System emails¶
Event	Email Sent To
New user registration	User, Admins
Licensing notifications	User, Admins
Resource purchased	User, Admins